With the advancement of digital technology, most business corporations are learning the convenience of storing everything electronically. Everything from note-taking, to scanning paper documents into edocs, the need for paper seems to be decreasing every day.
To support this need for electronic data, devices such as computer software, smartphones, and tablets are available to access all of this information. Going paperless allows you to not only save money, but improve the work efficiency of your daily operations, and provide better customer service if applicable.
Unreliable Storage Devices
There have been countless articles predicting a paperless society in the business world, but the reality is not everyone trusts electronic data storage, and rightfully so. Throughout the years, portable storage devices have proven not to be so efficient. For those businesses that still prefer to use the CD, that could easily get scratched, rendering it inoperable, and there could be a bug that taints the flash drive or worse, you could lose it!
Reasons Why Most Companies Won’t Want to Go Paperless
Try as you may, there are still some business that won’t budge when it comes to letting paper go completely. Here are some of the reasons why some businesses want to keep paper around.
- General Legal Purposes – Sometimes, you have to supply most legal document with an authentic signature. While electronic signatures are become more acceptable, legal documentation will require a hand-written signature. That means there must be a print out of some kind.
- Tax and Financial Purposes – Even the Internal Revenue Service (IRS) allows electronic signatures, but depending on how complicated your financial matters are, a paper trail may be needed in order to accurately track it.
- Trust – Old habits can be hard to kick. That includes business practices! Some businesses are so comfortable operating their business as usual, that they may not trust potential new ways of operations—especially when it involves technology as it might cause a hiccup in their current workflow process.
- Having Something Tangible – Sometimes, there’s more reassurance to having something in your hand verses digital forma—whether it’s online, on a flash drive, or in the cloud—especially in the cloud since that’s the latest storage device.
Advantages of Switching to Digital Documents
Digital documents are just easier to search for and can be easier to read.
With digital documents, you don’t have to worry about destroying the physical document like spilling coffee on sensitive data, or having the dog eat it! Having all of your documents electronically stored ensures longevity of the documents. They won’t have to be stored in a controlled temperature room, and you no longer have to spend money on storing banker boxes full of paperwork.
How ExcelHelp.com Helps!
While businesses are slowly getting used to trusting and relying on electronic data and storage—even with today’s technological advancements, companies like ExcelHelp.com are gaining the trust of businesses to have more faith in this new way of e-operations. They do this by supplementing existing software that businesses are already using.
Whether you prefer the Mac or PC, Windows software is pretty much universal throughout most industries. According to a 2012 WorldatWork.org study, approximately 89% of professionals use Microsoft Excel spreadsheet applications. This is one of the reasons software development companies like ExcelHelp.com continually comes up with creative ways that will make business operations more efficient.
While you can easily get started on setting up a paperless operation with Microsoft Excel, ExcelHelp.com, a Microsoft software development company in New York can custom design an Excel software macro that will streamline almost any process.